Approved Minutes February 11th 2020

Idlewyld Manor Family Council Meeting
Approved Minutes
Date: February 11, 2020
Location: Celebration Room

PRESENT: Cindy Allen, Mary Newman, Barb Vacon, Ann Bennett, Anne Ross-Muschallik, Arlene Holek, Bill Bota, Colin Lochhead, Elaine Armstrong, Ica Smith, Jack Graham, Kathleen Sharkey, Lori Tomasik, Margaret Cross, Margaret Figliola, Nan Uzbalis, Nancy Thomas, Rose Linton, Sandra Elian, Sophie Sporbeck, Val Nagy, Vinzi Calder

  1. CALL TO ORDER: 7:02 pm
  2. GUEST SPEAKERS:Wendy Craig, RN presented information on Palliative Care at Idlewyld Manor. The presentation was well received and a copy was emailed to all Family Council Members.

    Shari-Lee Srigley and Janine Mills – The Thrive Group presented information on the Lobby and Celebration Room renovations which will include: replacing carpet, reupholstering furniture, updating technology, updating the fireplace, replacing book shelves with display units, large screen TV, projector and screen, new artwork in the Celebration Room. These updates are being funded by the Foundation who requested they be done in memory of one of their members.

    Shari-Lee and Janine explained the Foundation receives their funding through donations and gifts. The money is then spent as requested/approved by the Foundation’s Board members.

    The Tuck Shop / Kitchen area will not be renovated this year but will be considered with future projects. Consideration will be given for future Fundraising Events to help with the cost of the “Café” area. One example is Moving to Make it Happen which takes place on May 30, 2020.

    Suggestions from Family Council members included: WIFI availability, TV programming, restructuring Celebration Room doors to make them more accessible.

    Renovations are scheduled to be completed by the end of March 2020.

  3. ADOPTION OF AGENDA:
    Motion moved by: Lori
    Seconded by: Nan
    Motion: Carried
  4. APPROVAL OF MINUTES:
    Motion moved by: Sophie
    Seconded by: Lori
    Motion Carried
  5. CHAIR’S REMARKS:
    5.1 Microphones will now be used at all Family Council meetings to ensure all members are able to participate (hear) every conversation.
    5.2 A motion was moved (by Margaret) and seconded (by Elaine) that all future FC meetings will begin at 6:30 pm.
    5.3 Cindy reported the compliance date for Idlewyld Ministry of Health updates has been extended two weeks past the original date of February 7, 2020.
    5.4 Cindy advised the parking lot incident in January has been reported to Administration and to the Police. The lights in the parking lot have been fixed.
    5.5 There are no future plans for door wraps in any other home areas at this time.
    5.6 A portable classroom will be temporarily set up on a trial basis in the staff parking lot. Mohawk College is funding this project.

  6. ONGOING BUSINESS:
    6.1 The Neighbour to Neighbour donation boxes in the Manor at Christmas were the responsibility of Neighbour to Neighbour and were picked up and distributed by their organization.
    6.2 It was reported the change of meal times has been accepted quite well. Those who need assistance at meal time will be fed first, the others will be served next and then trays will be delivered to the residents who cannot go to the dining area.

  7. NEW BUSINESS:
    7.1 Bake Sale to be held on February 13, 2020. All proceeds will be for the use of Family Council.
  8. REPORTS:
    Treasurer’s Report: $945.85 in the bank / $350.75 cash
    Total: $1296.60

  9. 50/50 DRAW:
    Collected: $ 75.00, $37.50 was won by Ica.
  10. ROUND TABLE DISCUSSION
    Concerns were raised regarding cleanliness of carpets and repair of the ice machine on Gateside.
    • It was suggested the PSWs needed assistance with feeding at meal times.
    • It was then suggested students should be hired to assist with the staff shortage. Government programs provide funding to help with the cost.
    ACTION: FC member to follow up with Glynis.
    • A thank you was extended to “Elvis”.
    • More day programs are needed on the weekends
    • A games room / library addition were recommended
    • Fundraising activities will be discussed at the next meeting.

  11. ADJOURNMENT: The meeting was adjourned at 9:10 p.m.

Next meeting:
Date: March 10, 2020 time: 6:30 p.m.
Place: Mohawk Education Room, 2nd floor