Approved Minutes November 12th 2019

Idlewyld Manor Family Council Meeting
Approved Minutes
Date: November 12, 2019
Location: Celebration Room

PRESENT: Cindy Allen, Margaret Cross, Anne Ross-Muschalik, Elaine Armstrong, Kathleen Sharkey, Kelly Nagy, Nancy Thomas, Bob & Beth Hibbard, Mary Newman, Anna Scime, Ica Smith, Jack Graham, Rose Linton, Lori Tomasik, Margaret Figliola, Barb Vacon

  1. CALL TO ORDER: 7:09 pm
  2. GUEST SPEAKERS: Susan Hastings, Glynis Cox
    1. Glynis advised the decision was made to distribute a 2020 calendar to each Resident at Christmas.
      10 Residents will be chosen to receive a Christmas gift from Home Instead
    2. A short discussion was held regarding Christmas decorations in the gardens especially lights in the new garden area.
    3. Susan addressed the issue around disclosing information regarding health concerns at the Manor. She cited privacy regulations as the reason a recent illness was not disclosed.
  3. ADOPTION OF AGENDA:
    Motion moved by: Beth
    Seconded by: Mary
    Motion: Carried
  4. APPROVAL OF MINUTES:
    Motion moved by: Lori
    Seconded by: Bob
    Motion Carried
  5. CHAIR’S REMARKS:
    5.1 Resident Experience Survey – It was agreed the survey is an improvement over previous years. A suggestion was made to add Housekeeping to the survey in future. A reminder to complete the Survey no later than November 29, 2019.
    5.2 Christmas Decorations – The planters outside were arranged by Margaret and Cindy and are lovely.
    5.3 Plaques for memorials in gardens – Cindy purchased a plaque in memory of her Aunt from Signarama at 6-1423 Upper Ottawa St., Hamilton. Phone 289 309 9880. The cost was of a 4 x 6” plaque including a stake was $35.00
  6. ONGOING BUSINESS:
    6.1 Winterfest, November 16 – Margaret asked for volunteers to assist at the Family Council bake sale table. Family Council will provide two wine gift baskets and Ica is creating a gift card tree. All donations welcome. All proceeds will be given to Resident Council.
    6.2 Cookie Trays for Staff – Trays (approximately 20 in total) will be assembled at the December 10, 2019 Family Council meeting.
    This meeting will start between 6:00 and 6:30 pm. They will be delivered to all staff areas on Wednesday, December 11 at 1:30 pm.
    All donations welcome; specifically cash for the bakers and/or 5 dozen cookies per person. We respectfully ask that the cookies not be purchased at discount stores. Homemade are preferred.
    6.3 Resident Christmas Gifts – as advised above by Glynis.
    6.4 Event at St. Peter’s – November 28 from 3:30 to 5:00 pm. “How Changes to the Ontario Government Health Care System will affect our Home, You and Your Loved One” presented by Steve Sherrer, CEO Thrive.
  7. NEW BUSINESS:
    7.1 A discussion was held regarding the purchase of Christmas/Year Round lights for the garden areas.
    Motion moved by: Mary Newman
    Seconded by: Elaine
    The funds are to be taken from the Family Council account. $500.00 was the agreed upon amount.
    Motion moved by: Bob
    Seconded by: Margaret Cross
    All in agreement.
    7.2 As meal quality is a growing concern among Residents, Barb will invite Hanna and Patti to our meeting on January 14, 2020

  8. REPORTS:
    8.1 Treasurer’s Report: After the addition of $37.50 from last month’s 50/50 Draw and expenses of $41.00 (plates and paper cups), there is $1447.20 in the treasury including $265.05 in cash.
  9. 50/50 DRAW: Collected: $75.00, $37.50 won by Margaret Cross and donated to Margaret Figliola for baking.
  10. MEMBER ISSUES
    Jack thanked Family Council for their support at the time of his wife’s passing. He was especially grateful to the Ladies who assisted on the day of the Celebration of Life.
    There have been some recent maintenance issues. We were advised a work order must be completed for any repairs. These can be done by the RPN at the Nurse’s Station.
    There was a concern regarding the odour in some areas of the Manor. Creekside, Rose Garden and the ground floor were specifically mentioned. Chairs and furniture are left wet when they are soiled. This raised the questions – who cleans the furniture and how often is it done? These issues will be discussed with management.
    Anna commented on how pleased she was with the services of the Mobile Dentistry Unit; Dr. McDonough.
  11. ADJOURNMENT: The meeting was adjourned at 8:40 p.m.

Next meeting:
Date: December 10, 2019 time: 6:00 p.m.
Place: Celebration Room