Approved Minutes October 8th, 2019

Idlewyld Manor Family Council Meeting
Approved Minutes
Date: October 8th, 2019
Location: Celebration Room

PRESENT: Cindy Allen, Margaret Cross, Anne Ross-Muschalik, Clarke Miller, Elaine Armstrong, Kathleen Sharkey, Mary Newman, Ann Bennett, Anna Scime, Rina Zambon, Jack Graham, Rose Linton, Lori Tomasik, Sophie Sporbeck, Margaret Figliola, Barb Vacon

  1. CALL TO ORDER: 7:05 pm
  2. GUEST SPEAKERS: Susan Hastings, Glynnis Cox
    Susan spoke about the Resident Experience Survey for November 2019. She left 3 copies for Family Council to peruse. She encouraged all family members and residents to complete the survey. Copies will be available at Reception or on Survey Monkey. A link will be sent to all families by email. The deadline to complete the survey is November 29, 2019.Susan also informed the Family Council a formalized quality improvement program is being created. The program will be reviewed annually and will include many areas. For example, skin and wound, pain, staffing and management.

    Consideration is being given to creating a learning lab in conjunction with Mohawk College to be located at Idlewyld.

    A short discussion was held regarding contract negotiations currently happening with some staff.

  3. ADOPTION OF AGENDA:
    Motion moved by: Lori with amendment by Margaret Figliola
    Seconded by: Sophie
    Motion: Carried
  4. APPROVAL OF MINUTES:
    Motion moved by Sophie
    Seconded by Lori
    Motion: Carried
  5. CHAIR’S REMARKS:
    5.1 Welcome Barb
    5.2 Bake Sale, October 8. – The bake sale was very successful. More baking was needed as items sold quickly. It was recommended that residents be given a better understanding of their ability to purchase items and having the cost be taken from their Comfort Account.
    5.3 Alzheimer’s Day – September 12 – $1185.00 was raised for The Alzheimer’s Society.
    5.4 Car Rally – September 28 – Another successful event. The amount of money raised not yet available.
    5.5 New Garden – Unity – open October 8 – Attended by some Management, Family Council member, Residents and Families.
  6. ONGOING BUSINESS:
    6.1 New Garden – Ongoing monetary and plant donations are appreciated
    6.2 Alzheimer’s Day – September 12 – See Chair’s Remarks
    6.3 Regional Meeting – Mary reported on the regional meeting for Network Four and provided terms of reference for Family Councils. Best practices were shared as well as information on Reimaging of Long Term Care
    6.4 Winterfest – November 16. The following people volunteered; Lori, Kathleen, Rina, Ann, Margaret F., Clarke, Rose and Mary. These volunteers will help to man the bake sale table. Winterfest is from 9:30 am to 2:00 pm.
    6.5 Events with St. Peter’s – Mary reminded all in attendance the next event is on November 28 at St Peter’s from 3:30 to 5:00 pm. “How Changes to the Ontario Government Health Care System will affect our Home, You and Your Loved One” presented by Steve Sherrer, CEO Thrive. Barb to send a reminder in early November to all Families.
    6.6 Cookie Trays for Staff at Christmas – Trays will be assembled during the December 10 Family Council meeting and distributed on December 11. One large tray will be provided for each area. Donations of baked goods or cash would are welcome.
  7. NEW BUSINESS:
    7.1 Resident Christmas Gift – after much discussion, it was decided to invite Glynnis to our meeting on November 12 to discuss further
    7.2 Lost & Found – October 12 and 13 on the ground floor
    7.3 Thanksgiving Dinner will be available to families on a limited basis on Sunday, October 13 at 12:00 pm. The cost is $12.00 and you must register by Friday, October 11.
    7.4 It was decided the cost of items for future bake sales will be as follows:
    $6.00 for 18 cookies, $7.00 for Belgian cookies and $5.00 for butter tarts.
    7.5 Celebration of Life for Irene Graham will be held on Saturday, October 19 between 1:00 and 4:00 pm in the Celebration Room. All are invited.
  8. REPORTS:
    8.1 Treasurer’s Report: After the addition of $_50.00_ from last month’s 50/50 Draw and the Expense of $_93.25_for the Ice Cream Social, coffee cups and tickets, there is $_1362.20_ in the treasury with $_258.55_ in cash.
  9. 50/50 DRAW:
    8.1 Treasurer’s Report: After the addition of $47.50 from last month’s 50/50 Draw and no expenses, there is $1407.70 in the treasury with $306.05 in cash.
  10. MEMBER ISSUES:  (Round Table Discussion)
    Concerns were raised regarding the recent lack of portable oxygen on a weekend and also a broken chair alarm during two previous weekends. No solutions were offered by staff at the time. A complaint will be forwarded by the family member.
  11. ADJOURNMENT:  The meeting was adjourned at 9:17 pm

Next meeting:
Date: November 12th, 2019  Time: 7:00 p.m.
Place: Celebration Room